Purpose
What this resource helps a team do
Moves event reporting from attendance summaries toward purpose, participation, evidence, decisions, outcomes, and next steps.
The resource is intended to create a consistent decision trail. It helps a communication or program team identify what information is needed, who is responsible for it, what should be reviewed, and how the final output will serve its audience.
Resource components
What to include
Event objective
Document the relevant inputs, decisions, evidence, responsibilities, and review notes for this component.
Stakeholder mix
Document the relevant inputs, decisions, evidence, responsibilities, and review notes for this component.
Key discussion points
Document the relevant inputs, decisions, evidence, responsibilities, and review notes for this component.
Evidence summary
Document the relevant inputs, decisions, evidence, responsibilities, and review notes for this component.
Follow-up actions
Document the relevant inputs, decisions, evidence, responsibilities, and review notes for this component.
Suggested workflow
Use the resource in four passes
1. Scope
Define the audience, activity, decision, deadline, evidence available, and owner before completing the resource.
2. Capture
Record source material, stakeholder input, consent, context, and unresolved questions while they can still be verified.
3. Review
Check accuracy, completeness, representation, attribution, accessibility, and alignment with program requirements.
4. Reuse
Store the final record so it can support reports, briefs, stories, presentations, and future planning.
Quality standard
Completion check
- The intended audience and decision are explicit.
- Claims can be traced to a source, observation, record, or named stakeholder input.
- Consent, attribution, and sensitive context have been reviewed.
- Responsibilities and unresolved follow-up actions are visible.
- The final record can be understood and reused by someone outside the original activity.
Expected outcome: Reports that explain why an event mattered and how the activity contributes to broader program learning.
Frequently asked questions
When should this resource be used?
Moves event reporting from attendance summaries toward purpose, participation, evidence, decisions, outcomes, and next steps.
What does the resource include?
Event objective, Stakeholder mix, Key discussion points, Evidence summary, Follow-up actions.
What outcome should it support?
Reports that explain why an event mattered and how the activity contributes to broader program learning.